When I Work’s pricing page lists Essentials at $2.50 per user per month, Pro at $5 per user per month, and Premium at $8 per user per month. Those are the vendor’s displayed prices, not a confirmed final checkout total: the page does not clearly establish billing increments or the cost of its time-tracking add-on. Verify both before choosing a plan.
What When I Work does
When I Work is workforce-management software for teams that work shifts. It brings together employee scheduling, time and attendance, and team communication. The vendor describes mobile clock-ins, GPS and geofencing controls, manager timesheet review, and payroll data export or integrations. It also says any device can be turned into a time clock, which may allow a business to set up a shared tablet station; a tablet is not presented as a requirement.
Payroll is an important distinction: the product information describes payroll integrations and data export, not proof that When I Work itself runs payroll. Check that the available connection supports your payroll process rather than assuming scheduling software will calculate and pay wages.
When I Work plans and listed prices
The official pricing page displays these monthly per-user amounts and plan differences. Confirm the current price and terms on the vendor page before purchase; the displayed figures alone do not establish billing frequency or the final amount you will pay.
#1 Best Overall
- Made in USA - Proudly produced in Ohio by a Veteran-owned business
- 120 page Weekly Shifts Journal 8.5" x 11"
- Wire-O with Stunning Yellow Cover Design
- Pages include spaces for employee name, position, and daily schedule tracking
- Reorder SKU: LOG-120-7CW-PP-(WeeklyShifts)
| Plan | Displayed price | What the vendor lists | Who may need it |
|---|---|---|---|
| Essentials | $2.50 per user per month | Auto scheduling; multi-week and multi-location scheduling; templates and forecast tools; team messaging; OpenShifts and shift swapping; help resources; payroll and point-of-sale integrations | Teams starting with core scheduling, communication, and shift-management features |
| Pro | $5 per user per month | Essentials features, plus advanced scheduling, scheduling rules, role permissions, labor sharing, custom unit forecasting and reporting, and additional shift controls | Operations that need more scheduling controls, reporting, or coordination across locations |
| Premium | $8 per user per month | Pro features, plus API key access, webhooks, and SAML/SSO | Organizations that need integrations through the API or webhooks, or SAML single sign-on |
The fit notes are feature-based guidance, not a claim that any plan is best for a particular business. A basic scheduling setup points toward comparing Essentials first; more demanding scheduling rules and labor coordination point toward Pro; API, webhook, or SAML/SSO requirements make Premium the relevant tier to assess.
Check whether time tracking costs extra
Time tracking is the main pricing detail to resolve before comparing totals. The official pricing-page capture shows a “Time Tracking & Attendance” add-on control on plan cards, but does not make the add-on price clear. By contrast, G2’s pricing summary describes time and attendance as included in the listed plans. That difference means you should not assume either that attendance is included at no extra charge or that it is definitely a paid add-on.
Ask When I Work to confirm whether time tracking and attendance are included for your chosen plan and billing setup, and request the complete price for the users and locations you expect to schedule. Do not calculate your total from the base per-user price alone.
How to judge whether it fits your team
- Schedules and locations: Identify whether you manage one schedule or several schedules, locations, or job sites. The vendor lists multi-week and multi-location scheduling among Essentials features.
- Scheduling complexity: Templates, shift swaps, and OpenShifts may address routine coverage needs; assess Pro if your workflow depends on advanced rules, additional controls, or labor sharing.
- Timekeeping controls: Check whether mobile clock-ins, GPS, geofencing, and manager timesheet review match your attendance process—and confirm their plan and price treatment.
- Payroll handoff: Verify the specific integration or export path for your payroll provider. The product information supports a payroll handoff, not the assumption that When I Work processes payroll itself.
- Administration and security: Compare role permissions and reporting needs with the plan list. If API access, webhooks, or SAML/SSO are requirements, the vendor lists them with Premium.
Trial and billing details to verify
The pricing page offers a “Start my free trial” call to action, but the available page information does not establish the trial duration, whether a credit card is required, or all billing and contract conditions. Check the current signup flow and terms for those details instead of relying on an assumed trial length or billing arrangement. G2 also advises buyers to consult the seller for current pricing details.
Rank #3
- Made in USA - Proudly produced in Ohio by a Veteran-owned business
- This BookFactory Schedule log book tracks employee schedules by day and time
- There is a page to write down employee contact information; and the pages have lined sections for each day of the week
- This can even be used by an individual to track your own schedule for work or school
- Wire-O binding; 100 Pages ; Dimensions are 8.5" x 11" Reorder SKU: LOG-110-7CW-PP(Schedule-Log)
What user reviews can—and cannot—tell you
G2’s page includes individual user reports describing the product as straightforward, alongside a report of friction with shift swapping. Those comments can suggest questions to try during an evaluation, but they are individual experiences rather than representative proof of performance. They are not a substitute for checking whether the scheduling and shift-change workflow suits your team.
Quick Recap
Best Value
- ♚WEEKLY APPOINTMENT BOOK - January 2027 - December 2027, 2027 weekly hourly planner/appointment book (9" x 11") covers 12 months, hourly plan can help you to keep your life totally organized, perfect for staying focused and hit your goals.
- ♚PLAN YOUR DAY - One week per two page spread features one vertical column for each day. Schedule your day from 8:00 a.m. - 5:30 p.m. in 30 minute intervals from Monday to Sunday with ample ruled writing space, and the countdown of days can help you organize your whole year.
- ♚GUIDE YOUR WEEK - Each week has the past and the following month as reference for a easier long-term planning; priorities section help you to keep organized for the whole week with easier planning and tracking.
- ♚FEATURES - 9" x 11" Planning Pages | Reference Information | Yearly Overview | Holidays | 2027 Calendar | Strong Twin-Wire Binding | Julian Date | Premium Paper | Elegant Design | Colorful Monthly Tabs | Two-side Pocket
- ♚MAKES YOUR LIFE PRODUCTIVE - Perfect tool to make your life effective. Utilizing this 2027 weekly appointment book, you can stick down notes, ideas, meetings, appointments, etc. It would help to improve your time management skills and become a better version of yourself.
Product prices and availability are accurate as of the date/time indicated and are subject to change. Any price and availability information displayed on Amazon at the time of purchase will apply.
