Advertisements

How to Setup Gmail Auto Reply (Not Out of Office Auto Reply)

-

|

Introduction

This guide demos how to configure Gmail auto reply messages. The guide is not about setting up out of office but about Gmail auto reply. That is, auto sending a specified message to people that send emails to your Gmail.

If you are looking to set up out of office on Gmail, read this guide – Set Out of Office Auto Reply in Gmail.

But if you want to send an automatic message to people that send emails to your Gmail email, continue reading…

Advertisements


Steps to Setup Gmail Auto Reply Messages

Auto reply emails are normally used in support centers where emails may take some time to get to. It may also be used to auto send coupons to your customers.

If you use Gmail you can create Gmail auto reply to send automatic reply message to people that send emails to you.

Here are the high-level steps to configure Gmail Auto Reply:

  1. Enable Template in Advanced Settings
  2. Create a message Template
  3. Create an auto reply rule (filter)

1
Enable Template in Advanced Settings


The first task to get Gmail to automatically reply to email messages is to enable Templates.

Here are the steps:

  • Log in to Gmail and click the gear on the top right corner of Gmail. Then click Settings.
gmail auto reply - Enable Template in Advanced Settings
  • When Gmail Settings opens, click Advanced.
gmail auto reply - Enable Template in Advanced Settings
  • At Advanced settings, scroll down to Templates and click Enabled.
  • Finally, towards the bottom of Advanced Settings page, click Save Changes.

2
Create a Gmail Auto Reply Message Template

Advertisements


After enabling Templates, create a message template with the following steps:

  • Click Compose to create a new Gmail email..
Create a Gmail Auto Reply Message Template
  • At the email body, type your auto reply email message.
  • Then at the bottom of the new message, click the 3 dots (More options). Point to Templates -> Save draft as template -> Save as new template (see the second image below).
Create a Gmail Auto Reply Message Template
  • Give the new template a name. Then click Save.
  • Finally, close the new email message.

3
Create a Gmail Auto Reply Rule (Gmail Filter)

How to Setup Gmail Auto Reply (Not Out of Office Auto Reply)
Advertisements


This is the last step to configure Gmail to auto reply emails – create a rule that will auto send the emails using the template you created in the last section.

Here are the steps:

  • Click the gear on the top right corner of Gmail. Then click Settings.
Create a Gmail Auto Reply Rule s
  • At Settings screen click Filters and blocked addresses tab.
Create a Gmail Auto Reply Rule (Gmail Filter)
  • Then click Create a new filter.
Create a Gmail Auto Reply Rule (Gmail Filter)
  • On the New Filter, add at least one search criteria. Then click Create filter.
You have to add at least one search criteria before the Create filter button can be enabled. Otherwise, it will grayed out and you cannot click on it.
  • On When a message arrives that matches this search:, check the box Send template. Then click the Choose template drop-down and select the template you created earlier (see the second image below).
  • When you finish, look towards the bottom and click Create filter.
  • When you return to Filters and blocked addresses the new filter rule will be listed beneath The following filters are applied to all incoming emails

Conclusion

You have just setup Gmail auto reply! If you receive an email that meet the criteria, Gmail will auto reply with the email you created in the template.

Here is the auto reply email I received when I sent a test email to my Gmail address.

We love to read your feedback. If you have a question, comment or feedback use the “Leave a Reply” form found at the end of this page.

For more guides like this one, visit our How To page.


LEAVE A REPLY

Please enter your comment!
Please enter your name here

LATEST DEALS

Exclusive Student Offer_Save 10% on selected Surface devices

FEATURED POSTS

How to Change Administrator Name in Windows 10 (4 Methods)

How to Change Administrator Name in Windows 10

Introduction This guide demos how to change administrator name in Windows 10. There could be...
How to Setup WhatsApp Auto Reply in an Android Phone

How to Setup WhatsApp Auto Reply in an Android Phone

Introduction This guide demos how to setup Whatsapp auto reply in an Android phone. Steps...
How to Set Out of Office Auto Reply in Outlook, Outlook.com and Gmail

How to Set Out of Office Auto Reply in Outlook, Outlook.com and Gmail

Introduction This guide demos how to set out of office auto reply in Outlook, Outlook.com and Gmail.
How to Take Ownership of Folder in Windows 10

How to Take Ownership of Folder in Windows 10 (2 Methods)

Introduction This guide demos 2 methods to take ownership of folder in Windows 10. Options to...
How to Install Windows Server 2019 from USB

How to Install Windows Server 2019 from USB

Introduction This guide demos how to install Windows Server 2019 from USB. Steps to Install...

TRENDING POSTS

Remote Desktop Connection

Remote Desktop Connection an Internal Error Has Occurred [Fixed]

Introduction I recently received the error message "Remote Desktop Connection an Internal Error Has Occurred". It was strange because...

Find My Samsung: Register and Use Samsung Find my Mobile

Introduction Ever wondered how you could find your Samsung phone if you lost it? Find my Samsung or Samsung...
What is the Difference Between PowerShell and CMD?

Windows Powershell vs CMD: Differences and Similarities

Introduction This short guide compares Windows PowerShell vs CMD (Windows command prompt). I will cover the history and nature...
Spotify No Longer Supports this Version of Microsoft Edge

Spotify No Longer Supports this Version of Microsoft Edge [Fixed]

Introduction When you open Spotify web player on Microsoft Edge, you may receive the error message "Spotify No Longer...
Windows 10 Won't Boot

Windows 10 Won’t Boot With Black Screen? 3 Ways to Fix It

Why Won't Windows 10 Boot Up? If your Windows 10 stops with a black screen, the first question in...

ADVERTISEMENTS

TRENDING POSTS

Remote Desktop Connection

Remote Desktop Connection an Internal Error Has Occurred [Fixed]

Introduction I recently received the error message "Remote Desktop Connection an Internal Error Has Occurred". It was strange because...

Find My Samsung: Register and Use Samsung Find my Mobile

Introduction Ever wondered how you could find your Samsung phone if you lost it? Find my Samsung or Samsung...
What is the Difference Between PowerShell and CMD?

Windows Powershell vs CMD: Differences and Similarities

Introduction This short guide compares Windows PowerShell vs CMD (Windows command prompt). I will cover the history and nature...
Spotify No Longer Supports this Version of Microsoft Edge

Spotify No Longer Supports this Version of Microsoft Edge [Fixed]

Introduction When you open Spotify web player on Microsoft Edge, you may receive the error message "Spotify No Longer...
Windows 10 Won't Boot

Windows 10 Won’t Boot With Black Screen? 3 Ways to Fix It

Why Won't Windows 10 Boot Up? If your Windows 10 stops with a black screen, the first question in...

BEST OF ITECHGUIDES

How to Fix "We Can't Activate Windows on this Device"

How to Fix “We Can’t Activate Windows on this Device”

Introduction Normally should be able to activate Windows from the Activate Windows settings page. Unfortunately, in some instances when...
No Root File System is Defined

‘No Root File System is Defined’ When Installing Ubuntu [Fixed]

Introduction You are reading this because you probably received the error message "No Root File System is Defined" during...
How to Fix Wifi if it Stops Working After Upgrading to Windows 10 1903

How to Fix Wifi if it Stops Working After Upgrading to Windows 10 1903

Introduction This guide provides 2 fixes for Wifi not working on Windows 10 1903. The error...
scanning and repairing drive

Scanning and Repairing Drive Issue on Windows 10 [Fixed]

Introduction A number of Windows 10 users have reported that when they boot their computer it is stuck on...
How to Delete Hotmail Account (Outlook.com Account)

How to Delete Hotmail Account (Outlook.com Account)

Introduction This guide demos how to delete Hotmail account. Hotmail.com has been replaced by Outlook.com.

RECENT POSTS

C:\G-Drive\Work Tools\Products Portal\1. New Business\2. Content Sites\1. iTechGuides.com\Posts\1. HOW TO\Microsoft\MS Office\Microsoft Word\how to add more rows to a table in word

How to Add More Rows to a Table in Word and Google Docs

Introduction This guide demos how to add more rows to a table in Word. It also has a...
How to Create a Bar Chart in Excel and Google Sheets

How to Create a Bar Chart in Excel and Google Sheets

Introduction This guide demos how to create a bar chart in Excel and Google Sheets. A bar chart is...
How to Change Administrator Name in Windows 10 (4 Methods)

How to Change Administrator Name in Windows 10

Introduction This guide demos how to change administrator name in Windows 10. There could be...
How to Create a Pie Chart in Excel and Google Sheets

How to Create a Pie Chart in Excel and Google Sheets

Introduction This guide demos how to create a pie chart in Excel and Google Sheets. A pie chart is...

iTechGuides’ Top 10 Online Games

The gaming world is getting bigger day by day. Many people are getting engaged to play online games worldwide.

How to Open Local Security Policy in Windows 10 (5 Methods)

Introduction This guide demos how to open local security policy in Windows 10. Options to...

How to Change Network from Public to Private in Windows 10

Introduction This guide demos 2 methods to change network from public to private in Windows 10.
How to Disable Touchpad in Windows 10 for Dell or HP Laptop

How to Disable Touchpad in Windows 10 for Dell or HP Laptop

Introduction This guide demos how to Disable Touchpad in Windows 10 for a Dell or HP laptop.

How to Change Account Picture in Windows 10 (2 Methods)

Introduction This guide demos 2 methods to change account picture in Windows 10. Windows 10...
How to Create Xbox Live Account

How to Create Xbox Live Account (2 Methods)

Introduction This guide demos 2 methods to create Xbox Live account. Options to Create Xbox...

ADVERTISEMENTS

MUST READ

How to Install Windows 10 1903 with WSUS

How to Install Windows 10 1903 with WSUS

Introduction This guide demos how to install Windows 10 1903 with WSUS. The steps in...
Latest Windows 10 Update

How to Install Latest Windows 10 Update (May 2019 Update 1903)

Introduction The latest Windows 10 update is 1903. It was released May 2019. Microsoft strongly recommend updating to the...
rdp an internal error has occurred server 2016

How to Fix “RDP an Internal Error has Occurred” in Server 2016

Introduction "RDP an internal error has occurred server 2016" may be fixed by: Performing physical...
mobile hotspot greyed out windows 10

Mobile Hotspot Greyed Out on Windows 10, iPhone or Android [Fixed]

Introduction If mobile hotspot is greyed out on windows 10, iPhone or Android it is likely that you do...
change password windows server 2016

How to Change Password in Windows Server 2016 (4 Methods)

Introduction This guide demos 4 ways to change password in Windows Server 2016. Options to...

LATEST DEALS

Exclusive Student Offer_Save 10% on selected Surface devices

By using this website you agree to accept our Privacy Policy and Terms & Conditions